Expenses

HorseBook helps you keep track of what you spend on your horses and farm. Log individual expenses, set up recurring charges, break down costs with line items, and see where your money goes.

Expense Categories

Every expense is assigned to one of ten categories:

• Board — boarding and stabling fees
• Feed — grain, hay, and other feed costs
• Vet — veterinary visits, procedures, and medications
• Farrier — trimming, shoeing, and hoof care
• Training — training sessions and clinics
• Tack — saddles, bridles, halters, and other equipment
• Insurance — equine or farm insurance premiums
• Shows — entry fees, stall fees, and show-related costs
• Transport — hauling and shipping
• Other — anything that doesn't fit the above

Creating an Expense

1. Go to the Expenses section (or click Add Expense from the dashboard)
2. Fill in the expense details:
   • Amount — the total cost
   • Category — select from the ten categories above
   • Date — when the expense occurred
   • Vendor — who you paid (links to your contacts or enter a new name)
   • Description — a brief note about what the expense was for
   • Horse — assign to a specific horse, or leave blank for a farm-level expense
   • Notes — additional details
3. Save the expense

Horse-Specific vs Farm-Level Expenses

Expenses can be associated with a specific horse or left as farm-level:

• Horse-specific — appears on that horse's profile and is included in per-horse cost reports (e.g., a vet bill for one horse)
• Farm-level — applies to the whole operation (e.g., barn insurance, property maintenance, bulk feed orders)

Line Items

For expenses that include multiple charges, you can break them down into line items. Each line item has its own description and amount. The expense total is calculated from the sum of all line items.

This is useful for itemized vet bills, feed store receipts with multiple products, or show entries that include several fees.

Recurring Expenses

Many horse expenses happen on a regular schedule. Mark an expense as recurring and set a recurrence rule:

• Weekly — repeats every week
• Monthly — repeats every month
• Quarterly — repeats every three months
• Annually — repeats every year

Recurring expenses automatically generate new entries on schedule so you don't have to re-enter them.

Receipt Upload

You can attach a receipt image or PDF to any expense. Click Add Receipt when creating or editing an expense to upload the file. The receipt is stored with the expense record for reference.

Viewing and Filtering Expenses

The expenses list shows all your expenses in reverse chronological order. Filter by:

• Category — see only specific types of expenses
• Horse — see expenses for one horse
• Date range — narrow to a specific time period