Expenses and Contacts

Track expenses from receipts or manual entry, and manage contacts with quick call and email actions.

HorseBook makes it easy to log expenses and keep your contacts organized directly from the iOS app.

Expenses

Receipt Scanning

The fastest way to add an expense is to scan a receipt. From the Scan tab, photograph a receipt from the feed store, vet clinic, or tack shop. AI extracts:

Vendor — the business name
Date — when the purchase was made
Line items — individual items and their prices
Total — the receipt total
Category — feed, medical, farrier, equipment, or other

Review the extracted data, make any corrections, and confirm. The expense is created with the receipt image attached.

Tip

Keep receipts until you get home, then batch-scan them. Or scan on the spot — the whole process takes about 15 seconds per receipt.

Manual Entry

You can also add expenses manually from the Farm tab. Tap the + button on the expenses list and fill in:

Amount
Vendor
Date
Category
Horse (optionally link to a specific horse)
Notes

Viewing Expenses

The Farm tab shows your recent expenses with a monthly total. Tap any expense to view its details. If it was created from a scanned receipt, the original image is attached.

Expenses linked to a horse also appear on that horse's record.

Contacts

Contacts are the people involved in your horses' care — vets, farriers, trainers, breeders, haulers, and more.

Contact List

Access your contacts from the Farm tab. Each contact shows:

Name
Role (vet, farrier, trainer, breeder, agent, other)
Phone number
Email

Swipe Actions

Swipe on a contact to reveal quick actions:

Call — tap to dial the contact's phone number directly
Email — tap to open a new email to the contact

These swipe actions make it fast to reach your vet or farrier without leaving the app.

Adding a Contact

Tap the + button on the contacts list to add a new contact. Provide:

Name
Role
Phone number
Email
Notes

Contacts can be linked to specific horses. For example, you might link a vet to the horses they regularly treat, or a farrier to the horses on their schedule. Linked contacts appear on the horse's Contacts tab in the detail view.